When Does Your Distribution Company Outgrow QuickBooks?

Millions of startups and small businesses around the world use QuickBooks for their accounting needs. In fact, in 2017, the desktop version of the software generated approximately $550,000,000, and the online version generated about $420,000,000. Clearly, the application offers a practical, user-friendly solution that’s relatively easy to implement.

However, if your business is expanding, you might have started running into more and more issues with QuickBooks. Here are several indications that you’re outgrowing this popular application and could benefit from implementing an ERP for your distribution company:

  • You consistently run into problems with file size limits: Once your business starts to grow and you’re constantly adding more data about customers, goods and orders, you can quickly exceed QuickBooks’ file size limits. When that happens, the application becomes unstable. The only way to address the problem is to purge data — which might not be something you want to do.
  • You rely on other apps to generate additional reports: QuickBooks has limited reporting capabilities. As such, creating reports based on data from more than one system can be a time-consuming hassle. Consequently, it becomes more challenging to get the comprehensive overview you need to remain competitive.
  • Reconciling and balancing your books takes too long: QuickBooks has limited audit trail features, which can lead to compliance issues with regulations and filing taxes.
  • Your business has multiple warehouses, and inventory tracking is challenging: QuickBooks isn’t designed for multi-warehouse needs, so you’ll run into problems with viewing and tracking inventory. In addition, placing and tracking orders becomes more difficult — so you could even experience a diminished customer experience and lose business.
  • Your organization encompasses more than one business entity: QuickBooks doesn’t cater to multi-company needs, so you have to record all transactions that involve multiple business entities manually.
  • You don’t have sufficient usage licenses: If your staff members can’t all access QuickBooks at the same time, you can’t run all of your inventory, acquisition, receiving and accounting processes simultaneously. That means you’re unable to operate at full capacity, which can adversely impact your bottom line.

If you’ve noticed one or more of these signs using QuickBooks, it’s time to leverage an ERP for a small distribution company — one that’s scalable and can keep up with all your business needs.

However, it’s important to get as much information as possible regarding the various ERP systems available on the market, since some might be better suited to your needs than others. Furthermore, once you’ve decided on the best solution for your business, you’ll need to work with a provider with a proven track record of helping organizations successfully migrate their data and processes.

At Clients First, we have extensive experience helping distribution companies make the switch to a more comprehensive and scalable ERP system. We’ll always listen to your needs and pain points first so that we gain a good overview of your requirements. After that, we’ll assess which ERP system best fits your organization’s needs. To learn more about how we can help your business, contact us at your earliest convenience.

2019-04-02T07:17:23+00:00 April 1st, 2019|General ERP articles|Comments Off on When Does Your Distribution Company Outgrow QuickBooks?