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Posts Tagged ‘SAP Business One’

SAP Business One.. To Go Version 9.2

Monday, March 6th, 2017

This detailed document (Over 250 pages) for SAP Business One, Version 9.2 is the latest iteration of this overview which goes through module by module, screen by screen for most setup and configuration and use cases for SAP Business One.

Here you should be able to find whatever you need for your SAP Business One implementation, service or support needs.

If you want hand holding through your implementation and training, feel free to click on the chat button below.

Technology Can’t Solve all Business Problems

Friday, June 21st, 2013

By Mark Chinsky

It is a common problem that seems to course through every consulting business. A consultant works on the client’s problem but implementing a new technology solution, only to discover that technology was only part of the original problem, and that it is personnel issues that are really at fault. When we rely too much on technology, it opens the doors for a whole slew of problems. Here is a closer look at some of the problems surrounding technology.

  1. It can’t make employees more efficient. Yes, the right technology can help make the work easier, but if an employee is truly falling behind or is just inefficient, all the technology in the world will not remedy the situation. The truth is that such employees are often inefficient due to either inexperience or laziness. The unwillingness to use new technology only heightens an already present problem. Adding new, faster technology will not fix the problem.
  2. It can’t improve communication. In some work places, there may be departments that do not communicate well with other departments. Using technology to find new ways to force these departments to communicate may fix the problem for a short period of time, but it is merely a bandage. While a new piece of technology may make it easier for these departments to communicate when it is necessary, it does not address the underlying problem. A better solution is sitting the departments down together and talking about the problem so that there can be a real solution.
  3. It won’t make up for a shortage of resources. Technology can make your workers more efficient, by supplying the necessary means to work better. However, if cannot make up for a limited number of staff. While the right technology can make the job of your current employees easier, if there simply aren’t enough people to handle the work load, technology won’t be able to fix everything.
  4. It can’t force employees to change. Technology is good for helping with change, not forcing it. Many business owners think that implementing new technology will result in big and better things. The truth is that if the wheels aren’t already in motion for a change, technology isn’t going to make change happen.

Technology is a good tool for improving businesses; however, there is only so much it can do. The success of using technology is to understand that it isn’t the whole solution. Rather, it is a merely part of a whole. The business and its employees must also be willing to work with that technology to achieve the desired goal.

Types of Inventory and Inventory Accounts for manufacturing company

Monday, February 4th, 2013

Setup Tips

In a Manufacturing company, you start from purchasing raw materials and end up selling finished products: 

Purchase Raw Material >–(convert)–> Work-In-Process >–(convert)–> Finished Goods >>>>Sales of Finished Goods

Thus, there are 3 types of inventory for a typical manufacturing company:
1) Raw Material Inventory – raw material to be used as input in manufacturing process
2) Work-in-Progress (WIP) Inventory – Goods which are still in the process of converting to finished goods. It’s not yet a finished good. (If your solution supports WIP)
3) Finished Goods Inventory – Completed unit output from manufacturing process.

Correspondingly, three inventory accounts are needed.
1) Raw Material Inventory Account
2) Work-in-Progress (WIP) Inventory Account
3) Finished Goods Inventory Account

When raw material is purchased, the cost of the raw material will be posted to theRaw Material Inventory account. Raw Material Inventory Account will store the value of raw materials received but not yet issued to production department.

When the raw material is transferred to production department, the cost of the material will be transferred from Raw Material Inventory Account to WIP Inventory AccountDirect Manufacturing Labor Cost and Manufacturing Overhead Cost will also be debited into WIP Inventory Account.

When the finished good is completed, the WIP Inventory Account will be credited with the total manufacturing cost and the cost will be debited into Finished Goods Inventory account.

When the Finished Good is sold, the cost will be transferred from Finished Goods Inventory Account to Cost of Goods Sold (COGS) Account.

SAP Business One 9.0–What’s New

Thursday, January 31st, 2013

Below is a detailed whitepaper on the new functionality with the SAP Business One 9.0 release which is currently in full ramp up.

Topics include:

  • Advanced GL Account Determination
  • Deferred Tax Enablement in Manual Journal Entries
  • Fixed Assets Module Fully Integrated
  • Enhanced Internal Reconciliations
  • Intrastat Declarations
  • Reversing of Sales and Purchasing Documents
  • Adjusting Total Freight in Goods Receipt POs Based on AP Reserve Invoices
  • Adjusting Item Cost in Non-Based AR Return and AR Credit Memo
  • Payment, Check and Deposit Cancelation Improvements
  • Down Payment Request Cancellation
  • Full Bin Location Management
  • Multiple Units of Measurement
  • Price List & Discount Enhancements
  • Serial & Batch items in Drop Ship Warehouses
  • New Inventory Cycle Count Feature
  • New Implementation Center
  • Quick Copy feature
  • System Landscape Directory
  • Single Sign-On (Active Directory integration)
  • 64 Bit native support in most components
  • SDK Improvements in the DI API & UI API
  • New SAP Business One Studio feature for easier development
  • SAP Business One Workflow Creator


Check out the details here:

What’s new in SAP Business One 9.0

How to Perform Year End Closing in SAP Business One

Monday, November 5th, 2012


SAP Business One Closing Procedures

Performing the year end closing in SAP Business One is not as difficult as it may be in other traditional programs. For tips on preparing for your year end closing, please check out Tips for Year End Closing.

How to Close Your Year

First, check that all periods are in the “Open” state.

In SAP Business One, an open period can have one of three states: Closing Period, Unlocked Period, and Unlocked Except Sales. Go through and verify that none of your periods are in a Locked state. Periods should only be locked once they will no longer be used (ie: after your year end closing).

Second, launch the Period End Closing Tool. This tool is located at : Main Menu → Administration → Utilities → Period End Closing.

You must then select the General Ledger (GL) accounts that need to closed. Select them by clicking the check boxes. After you select the accounts, select the periods to close by choosing the first period of the year in the “From” drop down list, and the last period in the “To” drop down list.

Select the GL accounts for “Retained Earnings” and “Period End Closing”.

Then you must approve the recommended postings. Once completed, you will need to confirm transactions.

To do this, simply run the Balance Sheet Report for the last day of the previous year, and the first day of the new year to compare.

Tip: Make sure the check box “Add Closing Entries” is checked for the new year.

Compare the Retained Earnings in the two reports to check that everything was closed correctly at year end.

And that’s all! SAP Business One makes this process much simpler than it has historically been – Performing year end closing has never been this easy.