Here is the detailed description from a new book by David Roys and Vjekoslav Babic. It describes step by step how to implement this power ERP solution. If used properly, it can help reduce you implementation costs when using a firm such as ourselves.
SAP Software’s Small and Medium Size business solution SAP Business One continues to show how long term strategic thinking results in a truly elegant solution. This software application enables the business owner to improve and streamline their companies by providing numerous applications and solutions which greatly improve company operations.
The primary advantage to SAP Business One software is the ability to simplify all business activities and operations using a single yet comprehensive integrated solution. Being able to expand and grow business, keep pace with, or gain a step on industry competition, and maintain edges in the marketplace are key focus areas for small businesses. SAP Business One gives you the ability to accomplish those goals making it the number one choice for small business owners who want to run their company efficiently and more cost-effectively.
With a SAP Business One, businesses can:
The SAP software applications and other business solutions provided include:
Unlike simple niche solutions, SAP software supports a number of integrated management functions inclusive of operations that apply to:
Don’t wait! Learn more about how SAP Business One can work for you today.
Have you ever wanted to control a field in a data entry streen in Sage MAS 90 MAS 200 (and now named Sage ERP 100) product? Perhaps you want to prevent people from enter an order date well into the future or past. You’d be surprised how many support calls we’ve gotten over the years with a General Ledger entry posted in something like 2112 and unfortunately I don’t think I’ll be around to address the problem at that time 
One of our 90minds.com members, Brett Zimmerman has written up a nice article on how this is done.
Some people have asked, “Is SAP Business ByDesign replacing SAP Business One?” The answer is no. There are clear statements of direction for each product and differentiations between them.
We are a reseller of Both SAP Business One and SAP Business ByDesign so we can talk about this from a fairly objective standpoint.
Let’s first look at SAP Business One. B1 is a single integrated solution designed for small to mid sized companies from 5 – 100 users (although there is no upper limit). It incorporates Financials, Sales, Service,Inventory, Purchasing, Basic Manufacturing, CRM, Reporting and Microsoft Office Integration. The core system is designed to work with a number of third party Modules and Enhancements that offer additional functionality and sit within the core system rather than being separate bolt on’s. Many are certified by SAP.
SAP Business One suits companies in in Distribution, Manufacturing, Basic Retail, eCommerce and Services. It is licensed on a named user basis and currently runs on a Microsoft SQL Server database although SAP Business One in The Cloud is planned for later in 2012 hosted via partners. The plan is for SAP B1 will eventually support SAP HANA for real time business analytics in the near future as well. It may even replace Microsoft SQL Server all together and use the HANA database for all functions. This will simplify the number of components to install and should dramatically increase performance since HANA is an ‘in-memory’ database technology.
In reality, the ‘sweet spot’ for SAP Business One installs seems to be the 5 to 25 user space and SAP Business ByDesign is the 20 to 200 user space.
With over 35,000 installations worldwide, Business One is a very stable and affordable solution for businesses looking to enter in to the world of ERP Software. Companies can benefit from some of the key functionality that has made SAP the Global Market Leader in ERP Software for a fraction of the cost of “Big SAP.” It’s best to thing of SAP Business One as the ‘next step’ after low end solutions like Quickbooks Enterprise.
SAP Business ByDesign is a complete On Demand business solution aimed at mid sized companies. You pay for what you use and available modules include Financials, CRM, HCM, SCM, Project Management, SRM, Compliance Management and Executive Management. It is licensed on a named user per month basis and accessed though a web browser meaning the customer doesn’t need costly servers or internal IT support. As with any On Demand solution, you are entirely dependent on your internet connection so a Business Class Internet connection high reliability is needed.
Currently ByDesign is seeing most of it’s success in larger rapidly growing companies. Some notable customers include Pink Berry and Skull Candy. It’s has much more functionality for certain industries such as Service companies, but can still handle distributors and light manufacturers. Over time, the core technology of ByDesign is targeted as being the replacement for ‘Big SAP’ but it’s not there yet.
So as to summarize, SAP Business One is ideal for smaller distributors outgrowing the likes of Quickbooks. SAP Business ByDesign is for larger faster growing companies, especially those in the service sector. SAP All In One, is really a stripped down version of “Big SAP.” It’s for complex companies in a variety of industries with budgets in the $750k to 1.5 million range for a system.
Here is a slide from SAP showing where they feel the positioning is.
In conclusion, SAP Business One is ideal for Small to Mid Sized companies needing an easy to use, customizable solution to meet their business needs. ByDesign is great for companies who are expanding rapidly or changing in their dynamic frequently and offers the flexibility of an On Demand solution. When HANA is embedded into SAP Business One, it may propel the solution to the lead position among competitors and nobody else in the ERP space that Business One competes in owns a technology like HANA.
Did you know that you can automatically distribute overhead such as rent and electric- ity to your various departments? Automated allocations are a great way to save time over manual journal entries. Here are step-by-step instructions:
1. Open GL/Main/Allocation Entry.
2. Click the Next Entry Number (#) button for the Allocation No. field.
3. To copy an existing allocation entry, and make any necessary modifications, click the Copy button.
4. Type the description of the allocation in the Description field.
5. Click the Lookup button for the Source Account field and select the general ledger account number.
6. In the Allocation Method drop-down box, select the calculation method to use for
the allocation.
7. If Basis was selected as the allocation method, in the Allocation Basis drop- down box, select the basis to use. If Budget method was selected, select the budget code.
8. In the Allocation Cycle drop-down box, select whether the allocation cycle is to be automatically selected for posting at the end of each period, quarter, or fiscal year, or manually posted.
9. In the Amount to Allocate drop-down box, select the type of amount to allocate.
10. If Manual is selected, enter the amount of the manual allocation in the Manual Amount field.
Note: if a manual amount that is greater than the balance of the source account is entered, it creates an over-allocation.
11. Enter the Journal Comment field, if necessary.
12. Click the Lines tab.
13. Click the Lookup button for the
Account No. field and enter a destination account number for the distribution. Asterisks (*) and at signs (@) can be used to create account masks.
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